RHINS

AGM 7:30pm, 25 Jul 2007 - The Maypole Public House

Meeting opened 19:30.

Attendance: Joanna Argasinska, Jon Clarke, Jon Dye, Xavier Jacq, Philip Kendall, Bruce Kent, Jim McElwaine, Katka Ondrova, Emma Westgate, Chris White

Apologies: Anne-Marie Coelho, Leo Eisner, Julia Lasserre, Marysol Preciado, Mihri Tuna

0. Chris opened the meeting and thanked the members for attending.

1. Approval of 2006 AGM minutes

Passed 9-0 without any changes.

2. Team reports

2.1 Men's team

Philip reported the the men's team had done OK this year, winning three matches and getting very close in others, notably against Perkins, the league winners. Having only one team worked well, and led to a much greater stability in the team, which in turn led to better spirit on court.

Results: 6/7 in Div 1 South, 4/9 at the Walton Shield. Turned up to a couple of EVL tournaments.

2.2 Women's team

Joanna reported that the women's team had done well for a new team, placing 3rd out of 6 in the Cambridgeshire league, with good trainings taken by Jon Clarke, Jay Neyhart and James Verrinder.

Results: 3/6 in Cambridgeshire league, did well at EVL until they didn't get a team out for one tournament.

2.3 Beginner's team

Emma reported that the beginners team had done quite well, despite the usual problems with a lack of a fixed team. However, there were no problems getting players to turn up as their had been in previous years, and it was described as a fun league to play in.

Results: 2(?)/4 in the first half, 4/4 in the second half.

3. Treasurer's report

Jon Dye reported that the club's expenditure was approximately the same as last year, while our income was slightly lower. Due to a couple of outstanding items, the final accounts for the year are not yet settled, but it is looking like we will make around £200.

4. Secretary's report

Philip reported that things had gone smoothly this year with no major problems. Bookings with the Leys worked well as usual.

5. President's report

Chris reported that he had organised two committee meetings.

6. Team entries

It was very quickly decided to keep one team in Div 1 South and one team in the beginner's league as per last year. There was slightly more debate on the women's team entries, with Joanna worried that there might not be sufficient people to form a team, but with an assessment being made of the people around, it was decided to enter a team.

EVL entries would be run as this year, with the club not funding the entry fee.

7. Trainings

Chris reported on the results of the training survey sent to members. The main conclusion was that members would like more individual feedback; the coaches noted this, but also noted that none of them are trained coaches, and felt slightly concerned about giving advice which might not be the best possible.

It was decided to keep the training times the same as this year, but with a slight reduction of times on Sundays so that there were not in general two events occuring on the same day.

7.1. Training coaches

It was proposed that the club would pay half the cost of any official Volleyball England training course which any member wished to attend. This was passed unanimously.

8. Fees

It was quickly decided to keep the fees the same as this year, namely:

• Basic fees are £170 for the entire year, which entitles members to all training sessions and matches.
• 30% discount for women
• 50% discount for students and unwaged.

The above decisions were noted as being subject to change if the Leys significantly increases its hall hire fees for next year.

An addition category was created for people who wish to attend only Sunday trainings, which would attract an additional 50% discount. Anyone taking advantage of this offer would not be eligible to play in any matches.

9. Election of officers and team organisers

• Jon Dye was elected as treasurer by 7 votes to 0 (with one abstension)
• Philip Kendall was elected secretary 7-0-1.
• Philip Kendall was elected men's team organiser 7-0-1.
• Leo Eisner was provisonally elected beginner's team organiser 8-0-0.
• No women's team organiser was elected, but it was agreed that Julia and Karen Souza would be invited to fill the role.
• Chris White was elected chair 7-0-1.
• It was agreed that Marysol would be invited to remain as social secretary, independent as to whether she remains a paid-up member of the club next year.
• Jon Clarke and Xavier Jacq were elected committee members without portfolio, both by votes of 8-0-0.

10. Any other business

• Jon Dye will run the club e-mail systems as last year.
• Anyone who has not paid their fees by 1st November will not be eligible to play any matches from that date.
• No action will be taken to purchase new shirts this year unless a greater need is shown.
• We will request the Leys to get a new net.
• Jim McElwaine will purchase some tent pegs for the lines for the outdoor nets.
• Jon Dye will contact Richard Sparkes to find out where we purchased the "V"-shaped pegs used for the outdoor nets.
• We will not hold a tournament this year.

11. Meeting closure

Chris closed the meeting at 21:40.